Wedding day timeline · Run of show · For planners
Wedding day timeline software that keeps every vendor on schedule
Build the run of show minute by minute, assign the vendor responsible for each moment, and hand your team a wedding-day PDF nobody has to interpret.
No credit card required to start. Paid plans from $29.99/mo for freelance planners.
The run of show your team actually reads
Ceremony, first look, golden hour, toasts, cake, and last dance — with times, durations, locations, and who is responsible.
Why timelines break
One schedule change and five vendors are working from an old version
Photographers, caterers, DJs, and venue staff each keep their own version of the day. When the ceremony moves 20 minutes, the document your couple has is already wrong.
Vendors out of sync
Everyone works from one shared timeline instead of the PDF you emailed three weeks ago.
Parallel getting-ready tracks
Each partner's schedule rarely matches. Run parallel timelines without duplicating the whole day.
Couples asking for the schedule
Share a clean client-facing version so your inbox stops being the timeline.
What you can build
Everything a wedding-day run of show needs
Minute-by-minute moments
Add each moment with start time, duration, location, and notes so the day reads in order.
A vendor on every moment
Attach the photographer, caterer, or DJ responsible, with their contact details on the timeline.
Parallel timelines
Run separate tracks for each partner plus a general timeline for the whole event.
Wedding-day PDF export
Export a clean run of show for vendors, your assistants, and the venue.
Control what the couple sees
Hide internal moments and publish only the client-facing version of the day.
English or Spanish
Share the timeline in the language each couple, family, or vendor works in.
How to build your run of show
Four steps from a blank schedule to the wedding-day document.
- 1
Start from the wedding day
Open the client and start from the ceremony time and venue details you already have.
- 2
Add the moments
Drop in getting ready, ceremony, photos, cocktail hour, dinner, and dancing with real times.
- 3
Assign vendors
Attach the vendor responsible for each moment so nobody waits for instructions.
- 4
Export and share
Send the PDF to vendors and publish the client version for the couple.
Florida & destination weddings
Built for planners coordinating multi-location wedding days
Beach ceremonies, resort receptions, sunset photo windows, and guests arriving from abroad make timing unforgiving. Florida and destination planners use the run of show to keep transport, vendors, and bilingual families aligned all day.
Wedding day timeline FAQ
What is a wedding day run of show?
It is the detailed schedule of the wedding day: every moment with its start time and duration, the location, and the vendor or team member responsible. It is the document your vendors work from on the day.
Can I assign vendors to each moment of the timeline?
Yes. Each moment can be linked to a vendor from that wedding, and their contact details appear on the timeline and in the exported PDF.
Can I create separate timelines for each partner?
Yes. You can run parallel tracks — for example a bride timeline, a groom timeline, and a general timeline for the event.
Can I export the wedding timeline as a PDF?
Yes. Export a wedding-day PDF for vendors and your team, and choose which moments the couple can see.
Can the couple see the timeline in Spanish?
Yes. The client portal works in English and Spanish, which helps with bilingual and destination weddings.
Do I need a credit card to try it?
No. Start a free trial, build a real timeline for an upcoming wedding, and upgrade only if it works for your business.
Keep exploring
- Wedding seating chart software →
Build the reception layout and export it for the venue and catering.
- Run of show guide + example timeline →
Step-by-step guide with a full example timeline for a 4:00 PM ceremony.
- Wedding RSVP software →
Close the guest list before you build the day's schedule.
- Florida wedding planner CRM →
The full CRM for planners running Miami, Orlando, and destination weddings.
Ready to run your next wedding day on schedule?
Start free, build the run of show for your next wedding, and export it for your vendors today.