RSVP & guest list · For wedding planners · Florida & destination
Wedding RSVP software that gives you a real guest count
Collect online confirmations for every couple you manage, track plus-ones and dietary needs, and export the guest count catering can invoice against — without chasing replies across text threads.
No credit card required to start. Paid plans from $29.99/mo for freelance planners.
One dashboard for every guest list you manage
Confirmed, declined, and pending guests per wedding — with the fields you decided to ask for, updated as answers arrive.
Why guest counts slip
The final count is due before half the guests have replied
Catering needs numbers, the venue needs numbers, and you are still counting messages, an email thread, and a spreadsheet two people edited. Every wedding, the same week.
Replies scattered everywhere
Guests answer wherever they can. Without one place to collect responses, you count the same list three times.
Dietary needs arriving late
Allergies and kids' meals show up in private messages and never reach the catering file on time.
Counts that move after the deadline
One late yes or no shifts the guest count, the seating chart, and the invoice.
What you can do
Everything you need to close a guest list with confidence
Online RSVP on each wedding website
Every couple gets their own confirmation form on their website, under your branding.
Custom fields per client
Ask for plus-ones, children, transport, or dietary requirements — configured per wedding.
All your weddings in one panel
See confirmations across every client without mixing guest lists between events.
Notifications on new responses
Get alerted when a confirmation arrives or a guest changes their answer.
Excel export per wedding
Download the full list for one event in the format catering and the venue expect.
Feeds your seating chart
Confirmed guests are available in the seating tool, so you seat real attendance.
How RSVP collection works
From guest list to final count in four steps.
- 1
Build the guest list
Add the guests for that wedding, grouped by family or party.
- 2
Choose what to ask
Set the fields for this couple: companions, children, transport, dietary needs.
- 3
Publish and track
Guests confirm from the couple's website while you follow confirmed and pending.
- 4
Export the final count
Send catering and the venue the numbers and notes they need to close the event.
Florida & destination weddings
Built for guest lists that cross languages and borders
Destination weddings mean guests answering from several countries, families replying in Spanish, and travel plans that change late. An online RSVP in both languages gets you an accurate count weeks earlier than a group chat.
Wedding RSVP FAQ
Can each couple have their own RSVP form?
Yes. Every wedding you manage has its own guest list and confirmation form on that couple's website, with your branding, and you see all of them from one planner dashboard.
Can I ask for dietary requirements and plus-ones?
Yes. You configure the fields per wedding, including companions, children, transport, and dietary requirements, so each couple collects exactly what their event needs.
Can guests reply in Spanish?
Yes. The wedding website and the confirmation form work in English and Spanish, which matters for bilingual and destination guest lists.
Can I export the guest list for catering?
Yes. You can export the full RSVP list for a single wedding to Excel, without mixing data from your other clients.
Does RSVP connect to the seating chart?
Yes. Confirmed guests are available in the seating tool, so you build the reception layout from real attendance instead of re-typing names.
Do I need a credit card to try it?
No. Start a free trial, set up a real guest list, and upgrade only when it fits your business.
Keep exploring
- Wedding seating chart software →
Turn confirmed guests into a reception layout and export it for the venue.
- Wedding day timeline software →
Build the run of show your vendors and team follow on wedding day.
- Florida wedding planner CRM →
The full CRM for planners running Miami, Orlando, and destination weddings.
- All planner features →
Budgets, vendors, tasks, and client portals in one platform.
Ready to stop chasing RSVPs?
Start free, publish a confirmation form for your next wedding, and export a guest count you can trust.