Seating charts · For wedding planners · Florida & destination
Wedding seating chart software built for planners, not spreadsheets
Design reception layouts for every couple you manage, drag and drop guests into place, and export a clean seating chart your venue and catering team can follow on wedding day.
No credit card required to start. Paid plans from $29.99/mo for freelance planners.
See the seating chart your couple and venue will get
Every table, every guest, and every last-minute change in one interactive layout you can export as a PDF.
Why planners switch
Seating charts are where wedding week falls apart
Guest counts change, families cannot share a table, and the venue wants the final chart days before the wedding. Doing that in spreadsheets across five clients is how mistakes happen.
Last-minute guest changes
A plus-one drops, a table shrinks, and the whole layout shifts. Update once and every export stays current.
Multiple weddings at once
Keep a separate seating chart per client, with no risk of mixing guest lists between events.
Vendors need one clear chart
Catering, the venue, and your day-of team all work from the same version — not three different spreadsheets.
What you can do
Everything you need to seat 200 guests without second-guessing
Drag-and-drop table layout
Place round, rectangular, and head tables on a visual floor plan that matches the real reception room.
Guests synced from RSVP
Pull confirmed guests straight from RSVP and assign them to tables without re-typing names.
Family and group rules
Keep families together and separate the guests who should not share a table.
Print-ready PDF export
Send the venue and catering team a professional chart with table names and guest assignments.
One chart per client
Manage seating for every wedding on your books from a single planner dashboard.
Client-facing view
Share the layout with your couple in a portal under your brand, in English or Spanish.
How the seating chart works
From empty room to venue-ready chart in four steps.
- 1
Open the wedding
Create the client in your dashboard or open a wedding you already manage.
- 2
Build the tables
Set table names, shapes, and seat counts to match the venue floor plan.
- 3
Assign guests
Drag confirmed guests into seats and adjust groups until the layout works.
- 4
Export and share
Download the PDF for the venue, catering team, and your day-of coordinators.
Florida & destination weddings
Made for planners running local and destination weddings
Whether you are seating a 250-guest reception in Miami, a beach wedding in the Keys, or a destination wedding for families flying in from Latin America, the seating chart works the same way — and your couples can view it in English or Spanish.
Wedding seating chart FAQ
Is this seating chart tool made for wedding planners or for couples?
It is built for professional wedding planners. You manage a separate seating chart for every client from one dashboard, and couples only see the layout you choose to share.
Can I export the seating chart as a PDF?
Yes. You can export a print-ready PDF with table names and guest assignments to send to the venue, the catering team, and your day-of coordinators.
Does the seating chart connect to my RSVP list?
Yes. Confirmed guests from RSVP flow into the seating tool, so you assign real attendance instead of re-typing names.
How many tables and guests can I manage?
There is no practical limit. Planners use it for intimate 30-guest dinners and for receptions with several hundred guests.
Can my clients see the seating chart in Spanish?
Yes. The client portal works in English and Spanish, which helps with bilingual and destination weddings in Florida.
Can I try it before paying?
Yes. Start a free trial, build a real seating chart, and upgrade only when it fits your business. No credit card required to start.
Keep exploring
- Wedding day timeline software →
Build the run of show your vendors and team follow on wedding day.
- Run of show guide + example timeline →
Step-by-step guide with a full example timeline for a 4:00 PM ceremony.
- Wedding RSVP software →
Collect confirmations first, then seat the guests who are actually coming.
- Florida wedding planner CRM →
The full CRM for planners running Miami, Orlando, and destination weddings.
Ready to build your next seating chart?
Start free, seat your next wedding, and export a chart your venue can actually use.